If an account is unpaid 61 days from the statement closing date on which the charge(s) first appeared, the government credit card contractor will suspend the cardholders travel card account and the travel cardholder will not be able to use the travel card. Reviewing travel authorizations for appropriate information and approvals. Personal funds/personal charge card (except for purchases of common carrier tickets over $100). The traveler must complete and the travelers manager or approving official must approve a travel authorization through ETS or on a manual travel authorization form. Reply . A travel card account with an unpaid, undisputed balance 31 days after the statement closing date on which the charge(s) first appeared is considered past due. WebThe Travel and Transportation Reform Act of 1998 (Public Law 105-264) mandates the use of the Government contractor-issued travel account for all employees on official Government business. Travel cards may not be used to purchase personal items like clothing, toiletries, or gifts unless agency guidance is issued for specific items. More Information is available on the IRS Source website by, selecting Incorrect charges. The renewal card will require activation. Employees with suspended or cancelled government travel cards. Travel Time Pay Rules in California (2023): The Ultimate Guide The collection of an undisputed, delinquent travel card amount via direct deduction from a travelers payroll account. Disputed item - An erroneous, duplicate, or over charge that appears as a transaction on an individually billed travel cardholder's statement of account. Both the tickets and associated fees must be charged to a personal credit/debit card, the IBA or CBA may not be used for the personal portion of the trip. 0000005893 00000 n Our Customer Service Center Centrally billed account (CBA) - A corporate travel card account set up for travelers who do not have an individually billed account to use for official IRS travel expenses (airline and train tickets only). Each charge and credit transaction that posts to the travel cardholder's account during the billing cycle will be itemized on the statement of account. The option of consenting to an electronic review by the government credit card contractor is offered at the end of the travel card self-study training course. When the call is completed, the card will be activated and ready for use. Approved (authorized) requests will route to the traveler's manager for review and approval of the trip. 0000002264 00000 n The travel cardholder must pay all undisputed charges in full upon receipt of the statement of account. TREASURY Split disbursement - An electronic travel system (ETS) functionally dividing a travel voucher reimbursement between the credit card contractor and the traveler. 0000015429 00000 n Managers are not required to retain original receipts and vouchers if the voucher is filed using ETS. Travelers do not need to use personal funds for mission-related travel expenses, can manage their GTCC account online, and reimbursement is streamlined through DoDs travel systems. 0000000856 00000 n 0000019123 00000 n If an account remains unpaid for 151 days from the closing date of the statement period on the statement of account, the government credit card contractor may report the delinquency to the credit bureaus and it will appear on the travel cardholders personal credit history. INDEBTEDNESS Card limits are used to strengthen internal controls by establishing the appropriate amount that travel cardholders can spend in a billing cycle to accomplish their program responsibilities. A. Travelers should ensure that: If using ETS, the method of reimbursement should reflect CBA on the transportation ticket and the CGE fee. January 2012. %%EOF The government credit card contractor may consider salary offset for outstanding undisputed travel card charges suspended accounts. Salary offset When a former employee or non-employee debt is referred to Fiscal Service, the Treasury Offset Program (TOP) offsets federal payments due to the debtor. 105264). The IRS has implemented split disbursement and salary offset procedures for the government travel cards. MCC templates are an element of the system of internal controls for the credit card program, designed to reduce the potential for inappropriate credit card use. You owe money to the government and now they're taking it back. 0000006471 00000 n The government credit card contractor charges a fee of two percentage of the amount of the cash advance for the service. The Government Travel Charge Card (GTCC) Program provides travelers with a safe, effective, convenient, and commercially available method to pay for official travel expenses. Office of Personnel Management Annuity Payments: 25 percent of disposable pay, which is the amount of your pay after deductions required by law are subtracted Social Security Administration Payments: 15 percent of disposable pay Federal Salary Offset: 15 percent of disposable pay 0000003552 00000 n Consulting with Labor Relations before meeting with a travel cardholder who is delinquent in paying government travel card bill or who may have inappropriately used the travel card. Can I use my government travel card for groceries? Performing periodic audits to ensure that the travel cardholders employment status is current and closing those accounts that remained active after his or her last day of employment. The balance owed to each is sent directly to the applicable party. When travel is not being charged to the traveler's home organization, the correct funding codes must be obtained from the organization funding the travel. The travel card can be used to purchase fuel for a privately-owned vehicle (POV) for travel between places of official business or other authorized points no more than one calendar day prior to the start of official travel through one calendar day after the official travel ends.
